Adjust Cargo Lot Quantity form

Operations Cargo Cargo Lots Cargo Lots view Actions Other Adjust Cargo Lot Quantity Adjust Cargo Lot Quantity form

Operations Cargo/Unit Bills of Lading Bills of Lading view Bill of Lading form Items tab Bill of Lading Item form Cargo Lots tab Actions Other Adjust Cargo Lot Quantity Adjust Cargo Lot Quantity form

From the Actions menu in the following Inspectors:

Cargo Lots view Cargo Lot Inspector

Bills of Lading view Bill of Lading Inspector Items tab Bill of Lading Item form Cargo Lots tab

Units view Unit Inspector Cargo Lots tab

Vessel Visits view Vessel Visit Inspector Cargo Lots tab

Train Visits view Train Inspector Cargo On Board tab

Railcar Visits Railcar Visits view Railcar Visit Inspector Cargo On Board tab

You can use the Adjust Cargo Lot Quantity form to record a discrepancy if you notice that the actual Quantity for the cargo lot does not match the Quantity in N4.

You cannot adjust the quantity of a default cargo lot or a retired cargo lot.

To adjust cargo lot quantity:

In the Cargo Lots view (on page 1), select the cargo lot for which you want to record the discrepancy.

Select the Actions Other Adjust Cargo Lot Quantity option. If you select multiple cargo lots in the list view, N4 disables this option.
In the Adjust Cargo Lot Quantity form:

In the New Quantity field, edit the value to represent the actual quantity for the cargo lot. You cannot enter a value greater than the Quantity for default cargo lot.

In the Adjust Quantity Note field, enter a brief note describing the discrepancy.
Click Save.

If successful, N4:

Records the DISCREPANCY_NOTED event for the cargo lot.

You can view the event details from the History, Events tab in the Cargo Lot Inspector (on page 1).

Updates the Default Cargo Lot Quantity = BL Item Quantity - Adjusted Qty
Updates the Discrepancy = New Quantity - Original Quantity

You can view the Discrepancy field in the Status area in the Cargo Lot Inspector.

For example, if the BL Item Quantity is 120, Default Cargo Lot Qty is 90, and the manifested Quantity for one Cargo Lot is 30, if you adjust the manifested cargo lot Quantity, and set it as 20, N4 sets the:

Default Cargo Lot Quantity = 120 - 20 = 100

Discrepancy = 20 - 30 = -10

A positive Discrepancy value indicates surplus while a negative Discrepancy value indicates shortage.

N4 displays the Cargo Quantity Update for CUEs field in the Adjust Cargo Lot Quantity form with the list of CUEs for the selected cargo lot after you extract the chargeable unit events (CUEs) for a cargo lot.

When you adjust the cargo lot quantity.

When you perform a cargo lot operation if the cargo lot quantity is adjusted to a value less than the work instruction quantity and if you confirm the cargo lot adjustment in the confirmation message dialog, N4 updates the the work instruction quantity to match with the cargo lot quantity.

Assume we have a cargo lot with quantity 100, and it has an existing work instruction for 100. If the lot quantity reduces to 80 when you perform the cargo lot operation (for example, recording damage), N4 updates the work instruction quantity to 80.

If the lot quantity reduces to zero due to any cargo lot operation and if you confirm the adjustment in the confirmation message dialog, N4 deletes the existing work instruction.